It does not matter what project management training course you take, be it PMP or APMP, you will learn about the importance of choosing an effective software solution to ensure all tasks are managed effectively throughout the project and that everyone can communicate in an efficient manner. To give you a helping hand, below we are going to take a look at some of the most common mistakes you need to avoid when choosing project management software.
1. Choosing an application that does not have a mobile app
Nowadays, workforces are becoming increasing mobile. It is highly unlikely that your entire team are going to be chained to their desk all day. This is why it is important to choose software that extends beyond web portal use. If you choose software that can only be used on computers, you are going to limit your team. Instead, look for software that comes with a mobile application, as it will allow all members to update and add to the project while on the go. There are many benefits of this. It means that team members can locate answers to their queries quickly when they are not in the office. They can also download documents for offline reading, share documents quickly and securely, have remote access when they are out of the office and need updates in real-time, and they can update or add new task statuses while they are on the go.
2. Choosing the cheapest software you can find
Of course, you will want to keep your costs down when making any type of business purchase. However, simply choosing the cheapest software you can find is a recipe for disaster. Such software is likely to be very limiting and won’t have all of the features you need, which could lead to more problems down the line and can even limit productivity as opposed to increasing it. Instead, make sure the software solution is of a high quality, and then let price be the final determining factor.
3. Selecting an app that does not have task statuses
Another mistake to avoid is choosing an app that does not come with the option of task statuses. Task management is a critical part of your daily operations, with most projects featuring a variety of rotating tasks. As a project manager, it is important that you have full clarity regarding the completion level of tasks at any given time. This will ensure you are aware of task progress in regards to milestones, and it will help you to delegate new tasks with greater efficiency.
4. Choosing an app that does not have a board view
In order to increase productivity, most companies today employ an agile movement in their process. This is the opposite of the conventional waterfall project management method. It promotes cross-functional teams and collaboration, leading to incremental development. To implement this approach, you will need a Board, which will enable you to view and focus on the entire process, from planning to reflection. The Board will have a number of custom columns, with several different aspects, giving you a clearer view and enabling customization.