There are plenty of options to get lost in when it comes to cloud storage, but every business in the modern age has to take advantage of the cloud’s instant syncing and remote access to run their business effectively. If you need to connect your workers from around the world or simply make backing up your files more efficient, which cloud service should you choose? Here are the best options, and how they could suit you.
Dropbox is certainly a fan favorite, mostly for its desktop and mobile apps. These allow users to either directly upload their files no matter the size or simply drag and drop photos, documents, and even links into the box, seeing them almost immediately synced. It’s a simple format and offers exceptional upgrades on storage size based on your use and your referrals. This makes it possible for businesses that need a great deal of storage outside flash storage to spend little to no money, especially if you sync up your entire company at once. The downside, however, is their main website offers few options for organizing files. If you’re looking for size and efficiency, Dropbox is the place. If you prefer to work solely within your browser, it may be time to look elsewhere.
2. Google Drive
Google makes its name by blending its services together, and for anyone with a Gmail or Google account, signing up for Google Drive is as simple as a few clicks. In addition to offering cloud storage, it also doubles as a word processor, a spreadsheet builder, and a presentation creator, all while backing up and allowing you to share your documents. It has a desktop application that allows you to use it much like Dropbox. It comes with a fair amount of free storage and allows you to live-edit documents or pictures with others, communicating via a chat function about the changes in real-time. Unfortunately, being such a large software, it’s prone to lagging if multiple people are working on the same document. Its storage capacity is linked to your email, meaning that if your inbox is drawing away space, your cloud storage will suffer.
OneDrive is Microsoft’s answer to Dropbox, and anyone who owns a Windows 8 or Windows 10 computer is already familiar with the software as it comes pre-built into the devices. It offers extreme advantages concerning convenience since it’s been designed to work closely with other Microsoft programs such as Word. This means you can save and backup your documents faster than before and have guaranteed compatibility. While it’s geared towards being a Microsoft product exclusive, it can be downloaded as an app on most tablets and even on Mac. However, the storage capacity has been in flux, most recently making it so users can only have 50 GB if they pay a $1.99 a month. It has subtracted the rewards of automatically downloading photos from your phone, no longer granting user’s free space if they do so. If you’re looking for a lot of storage at a low price and don’t have a preference on Word compatibility, this may not be the option. However, if you’re a lover of Microsoft products and enjoy the synchronicity, this is the right choice.
Box was built for businesses, and it shows in the privacy settings. It offers a range of editing features, even allowing you to create word documents directly on the site. People can be assigned certain access to folders with expiration dates on their access so that privileges can be withdrawn after precise deadlines. It also has a desktop app that allows you to work on files directly without visiting the site, and should you wish to edit a file without downloading it, it allows you to open it temporarily in your word processor. Any changes you make are instantly saved on the digital original. The downside is that with so many options comes some confusion. If you are a smaller business who doesn’t need all the bells and whistles, this may end up confusing your employees more than helping them. However, if you are larger scale and working with people experienced in cloud storage, this is the perfect option.