Communication is one of the key ingredients when it comes to a successful project. Without effective communication, your project has little chance. Nowadays, with so many communication platforms available to you, there are lots of different ways you can ensure that everyone is aware of what is going on. With that in mind, read on to discover some of the best communication strategies for project managers.
First and foremost, it is important to take one of the available project management training courses if you have not done so already. In fact, it does not matter how experienced you are, project management training can be effective, as it can work as a refresher. Such a course will teach you an array of different communication approaches and how to tackle breakdowns in communication, so this is always a good place to start.
But, aside from diving straight into a project management course, there are a number of approaches you can start implementing from today. One of these is to hold meeting regularly for the entire team. This creates a level playing field, as all team members have the ability to share status updates and voice ideas and concerns. However, if you are not careful, your meeting will take up the whole day. This is why it is a good idea to have a plan in place regarding what is to be discussed, and you should also limit your meeting to a set time, for example, an hour.
Another tip to improve communication on your projects is to be inclusive. You should never leave anyone out when you are sending reports or inviting people to meetings. You should always err on the side of caution if you are unsure as to whether someone should be kept in the loop regarding the latest project.
You also need to be concise, clear and transparent. This will ensure that you do not waste people’s time. After all, any form of communication can be time-consuming. Before you go to schedule a meeting, type an email or pick up the telephone, take the time to consider the following – the desired outcome, the audience, your reason for communication, whether you need to refer back to the conversation at a later date, and what the best method of communication is going to be.
You also need to ensure that you show respect when you are communicating. No matter the role of a person, they were put on your team for a reason, and this is because they bring value to the project. You should show respect for all team members, and make sure that everyone is showing respect for one and other too.
Last but not least, do not forget to use online collaboration tools. This is a great way to facilitate collaboration with team members and other stakeholders while also streamlining project management. There are many cloud-based project management tools that can assist with this. This ensures everyone is up to date on the status of different projects, and it ensures that team members can share files and communicate efficiently.