Technology is constantly moving, changing, and updating, which can make it hard to ensure your business is up to date and capable of keeping up with the latest trends and demands. The team at Syntax IT Support London reveal what they think are the five signs your business is using outdated technology, in order to help you recognize whether or not your tech could do with a spring clean and update. Do you recognize any of the signs below?
Is your software a patchwork of different packages?
If your office uses software from a variety of different sources, clumsily fit together to work but without the efficiency and capabilities of a single, streamlined system, then you’re probably using outdated technology.
If this sounds familiar, it may be time to optimize your workflows with one practical office suite that can do the work of the many individual programs you are subscribed to. One example of this is Microsoft Office 365, which includes all the Office programs you’re familiar with like Word, PowerPoint and Excel, as well as giving access to the cloud, up to 1TB of storage data and other useful features like Skype for Business – all for a small monthly fee.
Is there a lack of mobility?
Is the tech you’re using bulky and practically immovable from its office location? If yes, then it’s probably outdated. This kind of hardware only allows for in-house work to be done, removing the option of allowing employees to work from home or work away if necessary.
Consider implementing technologies like the cloud which can allow employees to take on, share and save tasks anytime, anywhere. You should also look into more streamlined tech which your staff can actually take away from the office if needs be. They could even use their own devices.
Is the only place to collaborate in the boardroom?
As already touched on, providing employees with only one physical space where they can collaborate may not offer them the most efficient way to collaborate and communicate. The right software can allow them to communicate virtually without having to be physically present in the same place at the same time. No matter where they are in the world, they can continue to work and amend documents as a group.
Whilst you might be thinking that remote work isn’t for you and your business, flexible communication methods mean work can continue no matter what, which can be important for disaster recovery, as items shared to the cloud won’t be lost forever if your hardware breaks.
Are workflows slow?
Slow computers and old fashioned hardware can ruin efficient workflows and stifle your employees. They can have all the enthusiasm in the world, but if they’re not working with adequate tech then they’re not going to be as productive as they could be.
Make the effort to upgrade your tech and then allow your employees to undergo adequate training in order to get full use out of your new technology. This will help them feel more comfortable, and let them access and embrace all the shortcuts the new software allows.
Do you regularly have technical issues?
Good quality tech should not be constantly causing you problems, forcing you to fork out expenditure on IT repair services. By implementing the cloud you can get rid of devices which are no longer necessary, such as printers – as employees can simply share documents within the cloud for other users to see.
If your office tech requires constant service and repairs, it’s probably a sign that you could do with a bit of a tech overhaul in your workspace.