4 Steps To Creating A Virtual Workplace On The Cloud

Restructuring your digital workplace in the cloud will be a massive undertaking


The cloud is changing the scope of business throughout the world. Around a decade ago, only highly technical organizations were investing in cloud technology. That has changed considerably over the last few years.

According to a report from Continuant, up to 90% of businesses may be moving to the cloud this year. Last year, the report “Building Trust and a Cloudy Sky: the State of Cloud Adoption and Security” found that 80% of IT budgets were dedicated to cloud apps and solutions.

You should be aware of the impact that cloud technology has on your industry. Here are some tips to help you get started.

Decide how many of your operations need to be based in the cloud

Moving all of your data to the cloud can be overwhelming. You may find that it is better to create a hybrid IT environment, at least initially. Evaluate all your IT resources carefully.

Is it less feasible to transfer some of your digital resources to the cloud than others? In some industries, such as healthcare and finance, certain types of data are more carefully regulated than others. If you already have a compliant server, you may want to retain that type of data, while transferring the rest to the cloud.

Enterprises all around the world use Office 365 as a platform to create digital workplaces for their employees.

Set clear acceptable use policies

When it is managed properly, the cloud can be a very secure and scalable solution. However, it can also be very vulnerable, if your employees are negligent or you if third parties get access to it.

You need to adapt a clear set of policies governing the use of the cloud data. Here are some requirements that need to be outlined in your acceptable use policy:

- Terms establishing the lifecycle of all data. You need to specify what conditions must be met before data can be altered or destroyed.

- Statements prohibiting sharing data with anyone without the appropriate credentials.

- The hierarchy of security compliance, which should be overseen by the Data Policy Officer (DPO).

- Clear limits on the types of data that may be shared over the network.

- Policies prohibiting changing passwords or other security safeguards without the prior approval of the appropriate project managers or the DPO.

Your acceptable use policy must be as clear and concise as possible. Several experts have stated that the State of Delaware’s Acceptable Use policy is a good template to use.

Provide clear communication with all employees at every level of the organization as changes are carried out

Restructuring your digital workplace in the cloud will be a massive undertaking. Every employee at every level of the organization needs to be on board. You can run into a number of challenges if only senior staff and decision-makers are brought into the discussions. Subordinates also need to understand the nature of the transition.

You need to communicate the following:

- How workplace policies will change as the organization relocates to the cloud.

- The timeframe for the restructuring.

- Any temporary plans that need to be implemented to ensure work is completed while the transition is carried out.

- Any duties and expectations of every individual employed as the company transfers to the cloud.

Make sure these issues are communicated as clearly as possible.

Test security protocols throughout the migration process

Properly structured Klout and Network can be more secure than its predecessor. The problem is that security flaws can be easily overlooked.

These security risks can be difficult to uncover at first glance. You’ll want to conduct penetration testing to ensure there aren’t any serious vulnerabilities that need to be resolved.

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